Privacy Policy

Privacy Notice

 

This notice serves as a clarification on how Medina Aromatics manages your personal data, how we keep it secure and your rights over any personal data we hold. This it in relation to all our services where personal data is gathered (e.g. in the case of use of our website, services or direct correspondence).

 

This privacy notice has been implemented by Medina Aromatics.

 

The contract address for the company is: Old Gloucester Street,

London WC1N 3AX

 

This terms page provides clarity about our views and practice regarding how we treat your personal data. By using our website, services or interacting with us through our website you are consenting to the collection and use of your information under the terms of privacy notice.

 

Personal Data

 

We may collect information about you that may include:

 

1. Information that you provide to us, which can be categorised into:

Identification data:

• That includes name, title, profession, gender or similar identifiers.

Contact data:

• Including delivery address, email address and contact telephone number

Biography data

• Information submitted as part of completing job application; complete CV and/or biography.

Technical data

• Information on the access of our website/services and/or our digital resources e.g. IP address, browser type used, operating system and platforms.

Profile data

• Correspondence with you that includes your feedback, interest, preference and response to any of our questionnaire.

Research Data

• Information that you have consented to share as part of research purposes that may include demographic data. Data of this kind will be pseudo anonymized and coded for de-identification purpose.

Marketing and communication data

• Information on your response to our marketing of our services, news-letters and/or any other promotional communication from us.

Subscription data

• Include data gathered from data agencies to whom you are subscribed to.

Utilization of data

• Information on how you utilize our website.

 

Cookies

When you use our website, Medina Aromatics will allocate cookies files (“cookies”) to you, which we use to differentiate you from other users of our webpages. This aids us to ensure that you have suitable experience when visiting our website as well as allowing us to improve our websites and services. If further information is required on the cookies we adopt and details on how we utilise them, please see refer to our cookies policy.

 

Disclosure of your information

We may disclose your information to third parties in some situations. For example, we may share information:

 

1. For internal business purpose and to provide you with the delivery of further relevant services

2. To third party organization(s) that will aid us in processing your data on behalf of us in order for us to provide service(s) for you (this includes marketing purposes). Medina Aromatics always remains responsible for the correct use of your personal data.

3. For the purposes of investigating breach in the use of our website or services and/or in order to safeguard our rights and safety and that of our customers or others.

4. Similarly, if we are obliged to disclose personal data as part of complying to legal or regulatory requirements or requests.

5. We may disclose information about you as part of forthcoming purchase of the business or part of business purchase or re-organisational of the business.

 

Data security

Medina Aromatics have in place operations that safeguards your personal data. In the case of sharing personal data we have privacy and security requirements in place that needs to be meet. Further to this, we take breach in personal data seriously and take action to manage this appropriately.

 

Violations to our system or network security may result in civil liability.

 

Children privacy

Medina Aromatics does not collect or retain information on children.

 

International Transfer

At any point we will not share, sell or distribute your personal data to third-party.

 

Your legal rights

There are legal rights which details how your personal data is to be used, which we abide by.

 

A number of significant rights relevant when utilizing our website and services are summarized below:

 

Right of accessing information

1. This right allows you to request and receive copy of your personal data we have. The right is also known as; data subject access, data portability request, right to know.

 

Right to correct information

1. This right enables you to correct us in the information we hold about you to ensure that we have the correct information. This right also enables you to amend the information that we have if we hold incomplete or inaccurate information.

 

Right to restrict information

1. This right enables you to ask us to restrict the processing of your personal data in the instances of:

   • wanting to establish if the data we hold is accurate

   • wanting us not to use your data (we will establish checks of whether we have legitimate overriding grounds)

   • wanting us to hold your data but have objections on aspects of processing your information

 

Right to transfer your personal information

1. This right enables us to transfer your personal data to you or to chosen third party. Information to be transferred can only be applied the personal data initially provided and consented for.

 

Right to withdraw consent

1. This right enables you to ask us to withdraw personal data that you have provided and consented for. This includes the deletion of personal data. It must be noted that we may not always be aligned with the deletion of the data request for relevant legal reasoning which will be discussed with you.

 

Right to object to the processing of your personal information

1. This right enables you to object on how we utilize your personal data e.g. marketing purposes. We will discuss with you during relevant context and be open to you about our potential intention with regards to your personal data to be able to demonstrate legitimate grounds of the use of your data.

 

Please contact us if you would like to discuss your rights further.

 

We intent to answer any request made under general data protection regulation (GDPR) within 4-weeks.

 

Retention periods

Your personal data will be retained for the length of time as it is legally valid to hold data and as long as it is required. Unless it is requested otherwise.

 

Alterations to our privacy notice

This privacy notice will be regularly reviewed and may be updated as seen befitting.

Changes made will be updated on this page, thus we urge you to visit this page on a regular basis to be updated.

This version is in effect from 26/02/2025.

 

Contact

Please feel free to contact us with any queries or concerns on the information raised in this privacy notice.

 

By email: medinaromatics@outlook.com